General Information
Cases/Enablers
OOP Enabling Infrastructure
Appetizer
Basic Registers are a unique solution to centralize and keep actual most common and widely used information, as a part of eGovernment and Smart Administration strategy of Czech government.
Short summary
Basic Registers are a unique solution to centralize and keep actual most common and widely used information, as a part of eGovernment and Smart Administration strategy of Czech government. Base Registers are central, universal databases and, as such, they must provide for an efficient, secure, and transparent exchange of the data they store. In principle, there are a number of systems that form a cohesive whole. The system of Base Registries consists of the following four registers: Registry of Rights and Duties, Registry of Persons, Registry of Inhabitants and Registry of Territorial Identification, Addresses and Real Estate.
Focus
Citizens
Business
Start date
Scope
National/Federal
Country
Czech Republic
Is the OOP case/enabler mandatory?
Mandatory
ENABLING ASSETS OR COMPONENTS
Data protection and privacy
The protection of citizens´ privacy and their personal data will be markedly upgraded. The privacy will be upgraded, among other things, due to the fact that the system will handle not with the real personal identification number but only with randomly generated identifier. Definitely, it will not be a “Big Brother“. This issue will be in charge of ÚOOÚ(The Office for Personal Data Protection). The identification number enables not only to determine gender and date of birth of a particular citizen, but using this number a lot of sensitive personal data now stored in different interconnected databases, where they are furthermore collected under real name and surname of the person, can be find out.
With the basic public administration registers it will not be any longer possible. Not only that data will only be able to obtain an authorized official, but a new system of identification will be set up where ÚOOÚ will be the only authority allowed to connect through anonymous identifiers particular data with a particular person.
Nobody, even the administrators of the registers without the appropriate authority, will be able to abuse the data. A clerk will only be entitled to look into an agenda or data directly connected with the performance of the activities they are empowered to discharge.
Every citizen and his reference data will be stored under different identifier in every register and only ÚOOÚ will be allowed to connect the identifier with a particular person.
Important thing is that the applicant will not have to know or handle with any such number he only presents his identity card.
The system will appraise if the clerk has an authorization to get the information. If so, it makes the data available.
If the system appraises that the clerk is going to get unauthorized data, Basic Registers´ Administration supervising the whole system of central registers will immediately inform ÚOOÚ.
With the basic public administration registers it will not be any longer possible. Not only that data will only be able to obtain an authorized official, but a new system of identification will be set up where ÚOOÚ will be the only authority allowed to connect through anonymous identifiers particular data with a particular person.
Nobody, even the administrators of the registers without the appropriate authority, will be able to abuse the data. A clerk will only be entitled to look into an agenda or data directly connected with the performance of the activities they are empowered to discharge.
Every citizen and his reference data will be stored under different identifier in every register and only ÚOOÚ will be allowed to connect the identifier with a particular person.
Important thing is that the applicant will not have to know or handle with any such number he only presents his identity card.
The system will appraise if the clerk has an authorization to get the information. If so, it makes the data available.
If the system appraises that the clerk is going to get unauthorized data, Basic Registers´ Administration supervising the whole system of central registers will immediately inform ÚOOÚ.
Socio-cultural influence factors
• Citizens will no longer repeatedly provide the same data to different authorities
• All authorities will have access to the most accurate and up-to-date data
• The most frequently used data in the public administration will be shared from one source
• Protection of citizen's privacy - authorized access will ensure that only competent authorities will be able to use personal reference data
• Simplified bureaucratic processes - authorities can deal with many tasks themselves without offloading their work onto citizens
• Better public control over state activities and the data it stores and uses
• Modernised public-administration processes resulting better public opinion about the way the state works
• All authorities will have access to the most accurate and up-to-date data
• The most frequently used data in the public administration will be shared from one source
• Protection of citizen's privacy - authorized access will ensure that only competent authorities will be able to use personal reference data
• Simplified bureaucratic processes - authorities can deal with many tasks themselves without offloading their work onto citizens
• Better public control over state activities and the data it stores and uses
• Modernised public-administration processes resulting better public opinion about the way the state works
DATA HANDLING / DATA EXCHANGE
Type of data sharing
Other (Please specify above)
Data handler
Stakeholder name
Citizen
Stakeholder category
Citizen
Stakeholder Role
Data provider
Kind of data
Personal data
Stakeholder name
Companies
Stakeholder category
Business
Stakeholder Role
Data provider
Kind of data
Personal data
Stakeholder name
Federal Ministry of the Interior
Stakeholder category
Government
Stakeholder Role
Database owner
Kind of data
Personal data
Stakeholder name
Czech Statistical Office
Stakeholder category
Government
Stakeholder Role
Data consumer
Stakeholder name
Public Authorities
Stakeholder category
Government
Stakeholder Role
Data consumer
Kind of data
Personal data
Stakeholder name
The Office for Personal Data Protection
Stakeholder category
Government
Stakeholder Role
Data supervisor
Architecture
Base Registry of Inhabitants holds the data of inhabitants.
Base Registry of persons holds the data of companies and governmental agencies.
Base Registry of territorial identification, addresses and real estates holds the data of buildings.
Base Registry of rights and responsibilities holds the data about administrative decisions.
Converter converts the identifiers of subjects.
Base Registry of persons holds the data of companies and governmental agencies.
Base Registry of territorial identification, addresses and real estates holds the data of buildings.
Base Registry of rights and responsibilities holds the data about administrative decisions.
Converter converts the identifiers of subjects.
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Benefits for involved actors
Full transparency of Basic registers:
entities for which the data are kept have the right to know and eventually question them
they have also the right to know who used or updated their reference data on request through CzechPOINT or electronic data box
entities for which the data are kept have the right to know and eventually question them
they have also the right to know who used or updated their reference data on request through CzechPOINT or electronic data box
Lessons learned
In accordance with current legislation, the system of Base Registries was deployed in a production environment on 1 July, 2012. This has meant the start of a long and sometimes problematic process of modernising a significant part of state-administration processes.